Mission Olympics - Privacy Policy

Effective Date: 1st April, 2025

At Mission Olympics Sports Academy (“the Academy,” “we,” “us,” or “our”), we are committed to protecting the privacy and security of the personal information entrusted to us by our members, parents/guardians, and staff.

1. Information We Collect

We collect information necessary to manage enrollment, training, safety, and communication. This may include:

• Personal Identification Data: Names, dates of birth, addresses, email addresses, and telephone numbers of participants and their parents/guardians.
• Health and Medical Information (Sensitive Data): Emergency contact details, known allergies, pre-existing medical conditions, and physician contact information, which is essential for participant safety during training.
• Payment Information: Billing details necessary for processing membership fees (though sensitive financial data like full credit card numbers should ideally be processed securely by a third-party payment processor).
• Performance Data: Training records, athletic assessments, and progress reports used solely for coaching and development purposes.
• Visual Media: Photographs or videos taken during training sessions or events for promotional use (only with explicit consent, see Section 5).

2. How We Use Your Information

• Enrollment and Administration: To register participants for programs, manage schedules, and maintain accurate membership records.
• Safety and Emergency Response: To ensure immediate and appropriate action can be taken in case of a medical emergency.
• Communication: To send important updates regarding training schedules, policy changes, events, and billing.
• Coaching and Development: To tailor training programs to the specific needs and progress of the athlete.
• Legal Compliance: To comply with applicable local, state, or federal regulations.

3. Disclosure and Sharing of Information

We treat your personal data with the utmost confidentiality. We will not sell, rent, or lease your personal information to third parties. We may share information only under the following limited circumstances:

• With Coaches and Staff: Information necessary for coaching, supervision, and safety is shared internally on a need-to-know basis.
• With Medical Professionals: In the event of an emergency, relevant medical information will be shared with attending emergency services or medical providers.
• Legal Requirements: If required by law, subpoena, or court order.
• Service Providers: We may use trusted third-party service providers (e.g., software platforms for scheduling or billing) who are contractually obligated to keep your information confidential and use it only to perform the services requested by the Academy.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information against loss, misuse, unauthorized access, disclosure, alteration, and destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

5. Consent for Visual Media

Unless you explicitly opt-out in writing via the enrollment form, you grant the Mission Olympics Sports Academy permission to take photographs and/or video recordings of the participant during Academy activities for use in marketing materials, social media, website content, and promotional displays. If you wish to withdraw this consent, please notify us in writing.

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Policy, including for legal, accounting, or reporting requirements, or until a member formally requests deletion, subject to any legal obligations we must adhere to.

7. Your Rights Regarding Your Data

• Request access to the personal data we hold about you.
• Request correction of any inaccurate or incomplete data.
• Request the deletion of your personal data under certain conditions.

To exercise any of these rights, please contact us using the details provided in Section 8.

8. Contact Information

OPTIMUM PROFESSIONAL ADVISOR PRIVATE LIMITED
Email: info@missionolympics.in | support@missionolympics.in
Phone: +91 95128 29512 | +91 90815 11004

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Legal Guidance Note: For the Academy, the handling of Medical Information (Section 1) is particularly sensitive. Ensure your staff are trained on secure handling protocols for this data, as breaches involving health information can carry significant legal risk.